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Sample Written Communications

Compare and discuss these 2 emails from a student to a professor.

E-mail from Student 1:

Hey, I need help with my paper can I come by your office tomorrow?




E-mail from Student 2: 

Hi Dr. Jones, 

I am in your ENGL 101 class on Thursdays, and I have a question about the paper that is due next Tuesday. I’m not sure that I understand what is meant by the following sentence in the prompt: “Write a 10-page paper arguing for or against requiring ENGL 101 for all freshmen and provide adequate support for your point of view.” 

I am not sure what you would consider “adequate” support. Would using 3 sources be o.k.? 

Can I come by your office tomorrow at 2:00 pm to talk to you about my question? 

Please let me know if that fits your schedule. If not, I could also come by on Friday after 1:00.

Thank you,

Jane Doe


Review this sample cover letter for the 5C’s.


Jane Doe

12 Main Street, New Rochelle, NY 10801

555-555-5555 | This email address is being protected from spambots. You need JavaScript enabled to view it.


September 30, 2024

[Inside Address]

To Whom It May Concern,


In response to your ad, I am applying for the Part-Time Office Assistant position for your department. As a dedicated student, my strong academic skills qualify me for this position. I have a passion for organization, projects, and problem-solving.

I am a positive, team-oriented, and motivated individual. My academic experience has strengthened my interpersonal and teamwork skills. These experiences refined my cultural exposure, work ethic, time management skill, and efficiency. My professional experience includes the use of the following programs: Microsoft Word, Excel, PowerPoint, and Outlook. 

Additionally, I have strong communication and customer service skills, resourcefulness, and strong adaptability.

Thank you for your time and consideration. I look forward to hearing from you soon.


Jane Doe